Vocational Qualifications Learner Tracker

Our VQ Learner Tracker is a new module in Pearson Progress enabling centre staff to see a daily updated view of: 

• Learner registrations for BTEC qualifications where an overall qualification result is expected in Summer 2025
• Where claims, cash-ins, internal units or assessment entries are missing for learner registrations
• Where a learner registration has been claimed but flagged as ineligible for certification
• Learner information as a table on screen or as a downloadable spreadsheet-compatible CSV file to share with colleagues and manipulate data

Please note: The VQ Learner Tracker is updated daily, so any actions you complete on Edexcel Online will not reflect until the next day. For EDI files, the updates will show on the VQ Learner Tracker the day after the file has been successfully processed. Please see the 'last update' time stamp in the top right corner of the VQ Learner Tracker for more information.

1. You can access Progress directly using this link - https://learninghubprogress.pearson.com/  - Log in using your Pearson Portal (Edexcel Online) credentials or your Pearson Progress credentials (if you already have an account). If you are already logged into Pearson systems, you should be able to access Pearson Progress without adding your login details:
   
2. If you do not have access or have not received an invite, please contact our customer services team here.  
3. A verification code will be sent to the Pearson Authenticator app. Open the app on your mobile device and either copy or make a note of the code.
   For further information, including downloading the app to your mobile device and using it to complete the sign-in process. Please see Pearson Progress: Pearson Authenticator for details. 
   Please note: Verification codes last for 60 seconds; they will update in the Pearson Authenticator app every 30 seconds automatically:
   

4. Go to the Pearson Application Portal screen on your computer and enter the verification code, then click 'Submit':

   

5. Once on the home page select the VQ Learner Tracker from the menu:

   

Please Note: All active learners, including those with past completion dates, will appear on the VQ Learner Tracker. You can withdraw these learners or amend their completion dates via Edexcel Online, A2C, etc. 

1. To view your learner information, select 'Registrations' from the top menu bar. Qualifications displayed are BTEC Level 2 and above, Tech Awards and T Levels.
    
2. You can sort the information by clicking on the relevant column headings. You can see when the data was last updated by looking at the date on the upper right-hand side of the page. The information shown currently includes: 

• Learner Name 
• Qualification 
• End Year (Completion date)
• Centre Action - actions required to ensure learners stay on track to receive their overall qualification will be shown here. See our guide for more information about centre actions required.
• Missing Assessment Entries – any missing assessment entries required for learners to stay on track to receive their overall qualification will be shown here. 
   

3. You can use the 'Search' bar above the table to find learners and qualifications:
   
4. You can use the 'Filter' option to find specific groups of learners, e.g. by completion year, UCAS application, qualification type, subject, etc.
   Please Note: UCAS information is only available for BTEC qualifications and not T Levels.
   
5. You can also use filters to view only registrations that require actions to be completed to ensure learners remain on track for certification this academic year. Click 'Apply':
   
6. You can see the filters applied above the table:
   

Further information can be accessed by downloading your learner information into a spreadsheet-compatible format (CSV file) by clicking on the 'Download Registration' button on the upper right-hand side of the page:

The information shown in this file includes:  

• Learner registration numbers 
• Date of birth
• Candidate Numbers 
• UCAS application status 
• Registration Date 
• Estimated Completion Date
• Programme name and codes 
• Centre Reference number (where provided)
• Centre Actions required
• Information on actions required
• Missing assessment entries

To view the file in a spreadsheet, ensure you open it in MS Excel or a similar spreadsheet application.

By selecting the 'Key Dates' option from the top menu, you can also see any Vocational key dates relevant to your centre. These include entry and registration deadlines, cohort declaration deadlines, claims deadlines, results releases, and other key dates: VQ Learner Tracker Interactive Guide.

Click the image for an interactive step-by-step walkthrough of this process: