| Detailed Instructions |
1. To sign in, please go to https://edexcelonline.pearson.com; you will be asked to enter your usual Edexcel Online credentials, and once you click sign in, a verification code will be sent to the Pearson Authenticator app.
For further information, including downloading the app to your mobile device and using it to complete the sign-in process. Please see Pearson Portal Authenticator for details.
Edexcel Online home page
2. Once you have successfully logged on you will be presented with the Edexcel Online home page.
To access the Pearson Tests of English area, select the 'PTE' option from the ‘Select Qualification' drop-down menu on the left:
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In the PEIC area of Edexcel Online, you can access information about candidates, results, and post-results services. These can be accessed through the menu in the top left-hand corner of the page:
Through the 'Candidates' section, you can:
- choose which levels test takers will be sitting
- enter test takers for those levels
- search for and view individual test taker entries
- search for and view all test taker entries by level
Through the 'Results' section, you can:
- search for individual test takers’ results
- search for and view all test takers’ results by level
- download test takers’ results
Through the 'Post Results' section, you can:
- submit a new request for Review of Marking
- track the status of a submitted request
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3. Hover your mouse over 'Candidates' from the top left-hand corner and then click on 'Individual Candidate Entries':
Choose the session
4. Select the session you wish to make entries for and click 'GO':
5. If you see the following error message, follow the next steps. If no customised unit message appears, continue with the process:
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1. Hover your mouse over the 'Candidates' option, then click on 'Customised Units':
2. Select the session you wish to make entries for and click on 'Get Subjects':
3. Find the units you wish to make entries for in the session.
4. Once all units have been selected, click on the 'Save Selection' button:
5. A confirmation message will then display:
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6. Once you select a session and click 'GO', you will then be given two options for entering test takers:
• Register Online
• Register By Spreadsheet
If you click 'Register Online', you can enter the test taker details into the system manually. This is a good option if you are registering a small number of test takers.
Please note: If you are entering a large number of test takers or already have test taker details stored electronically, we recommend you click on the 'Register by Spreadsheet' option.
The two options have the same result, and you can use a combination of both if you wish.
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7. You can enter test taker details by clicking on 'Register Online'. To enter a test taker, input their four-digit test taker number and click 'GO':
8. The below message will appear to inform you that this test taker number has not yet been used for the current test session:
Please note: If this test taker number has already been used for the current session, then the test taker’s details will automatically appear. If these details do not match the test taker you are trying to enter, you will need to select a different number that has not been assigned to another test taker.
Input the test taker’s information
9. Next, enter the following information:
- Test takers' first name
- Test takers' last name
- Test takers' date of birth and gender (M or F)
Leave the 'ULN' field blank. This is not used for PEIC or PEIC Young Learners test takers'.
Select the level
10. Finally, select the level or levels you wish to enter the test for and click 'Add to list':
11. The test takers' details will then appear at the bottom of the page, if all details are correct, click on 'Submit List':
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Correct an error
1. Having selected 'Candidates' on the menu at the top left side, click on 'Search by Candidate':
Confirm the correct information
2. Once you have selected the correct session from the drop-down menu and entered the candidate details, click 'Next':
View candidate record
3. Then, click on 'Details' to view the candidate record:
Make candidate amendments
4. Once the candidate record has appeared, click 'Edit' to make your amendments.
5. Once details have been amended, click 'Save':
6. Finally, click on 'Accept', and a message will appear to confirm the amendment(s) have been made successfully:
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The 'Register By Spreadsheet' option allows you to prepare test taker details on a spreadsheet before uploading them to Edexcel Online.
1. Click 'Register By Spreadsheet' to use this method:
Download the entries spreadsheet
2. You will first need to download the template spreadsheet to use this method,. To do this click on 'Template':
Save the spreadsheet
3. The spreadsheet will open up, and you should save it to your computer.
The formatting of the spreadsheet must not be changed in any way. The formats on the spreadsheet are set so that it will upload to Edexcel Online. Changing the formatting on the spreadsheet will mean that it will not load or will load with errors.
Completing the spreadsheet
4. Enter the test taker details onto the spreadsheet as per the instructions below. You do not need to indicate which levels are being entered into the spreadsheet. You will be given the opportunity to assign levels after the spreadsheet has been loaded.
Please read the rules regarding completing the spreadsheet, highlighted in bold within the table, carefully.
Instructions for completing the registration spreadsheet
Save your spreadsheet
5. Now save your spreadsheet and give it a recognisable file name, e.g., 'March 2023 PEIC Entries'.
6. When you have completed and saved your spreadsheet, go back to Edexcel Online, select 'Choose file', locate and open the completed spreadsheet. Then, click 'Upload':
7. The list of test takers uploaded from your spreadsheet will appear under 'Candidates List'. Tick the box(s) in the candidate list to select learners you want to make entries for:
Choose test taker levels
8. Next, you will need to select the units for which you wish to enter test takers. To do this, tick the box(s) to choose the units you want to enter those learners for and select 'Add to list':
9. Next, scroll down and click 'Submit list':
10. After you click 'Accept', a confirmation message will notify you that the entries have been made.
11. Finally, select 'Finish' to complete the process:
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