Available Modifications:
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What modifications are available?
We offer the below modifications:
- 18pt Bold Font on A4 paper
- 24pt Bold Font on A4 paper
- 24pt Bold Font on A3 paper
- 36pt Bold Font on A3 paper
- Interactive Electronic Question Paper (for use with electronic readers or word processor)
- Unified English Braille – Grade 1 (Uncontracted)* and Grade 2 (Contracted)
- Tactile Diagrams & 3D models
- Subtitles on video clips
All large print papers are supplied in Arial Bold font with 1.5 line spacing
* AAO and PAAO only allow orders for Grade 2 braille. If you require Grade 1 braille place an order for Grade 2 braille, then email additional_requirements@pearson.com providing your order number and your request for Grade 1 Braille.
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I'm not sure which modification type I should request for my candidate.
We can’t advise you on the appropriate modification for your candidate. If you don’t work directly with the candidate concerned, seek advice from a specialist teacher or SENCO (Special Educational Needs Coordinator).
The paper should match what the candidate has been using throughout the academic year and should be their normal way of working.
Students should be given the opportunity to practice using our past papers, prior to them sitting their exams. This will enable them to become familiar with the layout and format of our papers.
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Can we request a different font or coloured font?
No. The standard font is Arial Bold font with 1.5 line spacing and the colour is always black.
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Can a candidate have paper printed on coloured or squared paper?
We only supply exam papers on plain white paper. If your student requires coloured or squared paper, then please follow the process below:
PDF copies of Standard A4 Papers (non-interactive PDF), for printing on coloured/squared paper are not a modified paper so are not available to order on AAO/PAAO. These can be accessed in the following ways:
| SDS – (Secure Download Service) | | If you have sufficient access, you can self-serve 60 minutes prior to the exam start time for exam papers. This is for General Qualifications only and is accessed via Edexcel Online. | | BTEC Assessment download page | | If you have sufficient access, you can self-serve 60 minutes prior to the exam start time for exam papers. This is for BTEC papers only. You can access the service here. | | SFT – (Secure File Transfer) | You will need to request these through customer services in advance. They can be reached at examsofficers@pearson.com or call them on 03444632535. Approximately 60 minutes prior to the exam, you will receive a notification through your email once the electronic copy is available in your SFT account. This will be
arranged by our Secure Print Team. The Modified Formats Team are unable to supply PDF copies of Standard Papers. |
Requests for PDF copies of Modified Large Print Papers, for printing on coloured/squared paper can be emailed to the Modified Formats Team at additional_requirements@pearson.com. Please supply the team with your order number from AAO/PAAO so they can log the correct information. The order must be placed first before emailing your request. This will be sent by the Modified Formats Team via Secure File Transfer on the day of the exam, 60 minutes before the allocated start time.
For a candidate to use coloured paper in their exam it must be their normal way of working and it is a 'centre delegated' arrangement. You do not need to apply for an access arrangement.
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What’s the difference between an interactive and a non-interactive paper?
An interactive electronic question paper is for students who use a word processor to type their answers or for students who use a computer reader. The answer gridlines are removed and replaced with text boxes during the modification process. This makes the paper unsuitable for printing on coloured paper. These are a modified paper and should be ordered on AAO or PAAO.
A non-interactive question paper is a PDF copy of a standard A4 question paper. This should be used for printing on to coloured paper. Please refer to the guidance above on how to request this. These are not a modified paper.
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Are you able to supply a modified language paper?
No. All our standard exam papers are modified at source, to ensure that the language used is in its simplest form. Pearson works alongside BATOD to ensure that all our papers are modified in language so that they do not need to be adapted again. Due to this we do not produce a modified language version of the papers as there is no need for us to do so. For more information regarding access arrangements for a language modifier please refer to the JCQ Access Arrangement and Reasonable Adjustments Booklet.
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Why aren’t all exam papers modified in advance?
Not all exam papers are modified, only those that are the most common, for example GCSE Maths and English, and those that centres order via the online portal. If we were to create all papers in all modifications, this would be more than 6000 unique papers in the summer series which would be impossible to do.
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Ordering Modified Papers:
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Do I need to make entries before ordering modified papers?
No. As the entry deadlines are after the modified paper deadline you do not need to make your entries before. If the paper is no longer needed after the entry has been made you can cancel the order on AAO/PAAO.
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What are the deadlines for ordering modified papers?
Deadlines for ordering modified papers are as follows:
- 20th September –November series
- 4th October – January Series
- 31st January – May/June series
We may not be able to provide question papers in a modified format if we receive your application after the deadline.
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Why is the deadline for ordering modified papers before the entry deadline?
Modified papers can take up to 10 weeks to create. Each modification takes a considerable amount of time to create and goes through an extensive quality check process before being signed off for use by a candidate. Why is the deadline for ordering modified papers before the entry deadline?
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Can I still order a modified paper after the deadline?
Yes. We still accept orders on AAO and PAAO up until the day of the exam however we are not always able to fulfil them. If the paper has already been created from another centre order, we will be able to send this either as a hard copy, time permitting, or a PDF copy of the paper will be sent via Secure File Transfer. We will not proceed with an order unless it has been placed on AAO or PAAO.
If a late order is placed, please email additional_requirements@pearson.com to notify the team and supply your order number and centre number. Please ensure that all modified papers are requested before the deadline so that the candidate is not disadvantaged in any way.
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How do I order modified papers?
Modified Papers should be ordered through JCQ Access Arrangements Online (AAO) and Pearson Access Arrangements Online (PAAO) as below:
- Access Arrangements Online – GCSE, GCE, Edexcel Award, L3C, PLSC
- Pearson Access Arrangements Online – BTEC, International A Level, International GCSE
Within the correct online portal, you should select ‘Access Arrangements Online’ then ‘Order modified papers’. The candidate should have been created within the respective portal prior to you attempting to place an order. If you are ordering both GQ and VQ modified papers, you will need to create the candidate on both AAO and PAAO as these are separate systems and the information does not transfer across both.
You must ensure that you submit the order and do not just save and close as this will not send to order through to the team for processing. The save and close option will just save the order in your drafts, and they will be unable to view or access this. You will know that your order has successfully been placed as you will be allocated with an order number which is prefixed by the letters ‘MP’ (e.g. MP123456).
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Functional Skills papers are not available online, how do I order a modified version of a paper?
To order a modified Functional Skills paper you need to email additional_requirements@pearson.com. We require the following information:
- Centre Number
- Candidate Registration Number
- Candidate Name
- Subject
- Level
- Date of Exam
- Modification
For Functional Skills Level 1 & 2 On Demand exams we require a minimum of 4-8 weeks’ notice, and the exam must be booked before you place your order with us.
For Entry Level Functional Skills exams, we require around 8-10 weeks’ notice. As the Entry Level exams are internally assessed, no official booking is required but we require the proposed exam date, so we know what we are working towards.
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If teachers are unsure which tier they want to enter the students for, can I order both tiers to make sure?
Yes, you can order both tiers. Once the candidate has been entered for the exam you will need to cancel the tier that is no longer needed.
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When should I expect my orders to arrive?
We strive to deliver papers to centres a minimum of 5 days before an examination date. We’ll try to send as many of your requested materials in the same package as possible to reduce any administrative burden for you.
Where physical papers cannot be delivered due to late orders, or the centre cannot accept papers, we will send it on a Secure File Transfer (SFT) for the centre to download and print. This will be advised via email to the centre.
If your paper still has not arrived 5 days prior to the exam, please contact the Customer Services team or email additional_requirements@pearson.com
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