Learner Work Transfer (LWT) Moderation: Managing Requests - Step-By-Step Guide

1. Log in to Edexcel Online. Hover your mouse over 'Learner Work Transfer' and then click on 'Examination/Moderation' from the menu on the left side of the page:

2. Select the 'Moderation' tab (near the top of the page) to see Moderated sample requests:

3. This is the Learner Work Transfer Moderation dashboard.
The search box can be used to narrow down the requests as required. The search will work across all the data shown in the list of requests:

4. Click on the 3 vertical dots located on the right of the request, then 'View Learners' to open the request:

There are two types of moderation requests:

• sample selected by centre
• sample set by Pearson 

If the sample is to be selected by the centre, then no learners will be initially shown when you enter this screen. You will need to utilise the 'Manage Learners' functionality to add the required learners to the sample; see the 'Adding Learners' section:

If the sample is set by Pearson, you will be presented with a list of all learners selected to be part of the sample (indicated with a 'P' before the learner ID): 

Moderation requests must include evidence for the highest and lowest marked learners. Please refer to subject-specific guidance about how to identify these learners.

If these learners are not displayed on the request or if the sample is selected by the centre, you must use the 'Manage Learners' functionality to include the learner(s); see the Adding Learners section of this artticle. 

5. To upload the learner evidence for assessment, there are a couple of options to show. First, you can click on ‘Browse’ under a learner.

This will open the file explorer on the machine.

6. Click on a file to upload or hold down the 'Ctrl' key to select multiple files for a given learner, then click 'Open':

7. Alternatively, you can drag and drop files from your machine directly onto the grey area on the page below the given learner details:

8. Files uploaded will move to an 'Uploaded' state:

An 'Uploaded' state means the files are being virus checked, checked to ensure they are are not password protected and are an accepted file formats (please see: Learner Work Transfer (LWT): Supported File Formats for additional guidance).

If you upload files using the Browse or drag and drop options, you do not need to wait until these checks are completed to submit the request.

If you choose to submit the request before the file checks are complete, you should check back the following day to confirm whether the request has been successfully submitted or not.

If an issue were identified after the checks were completed, the request would show as 'Not Submitted' on the 'In Progress' tab of the 'Moderation' dashboard.

If you need to exit the request at any point, these checks will continue in the background.

9. If the checks are successful, the status will show as 'Accepted':

10. If the checks are unsuccessful, the status will show as 'Rejected'. 

11. Hovering over the warning icon to show the reason for rejection:

12. Click on the 'X' next to the filename to remove the rejected file:

You can continue to upload files to individual learners by using the Browse or drag and drop options.
Please note: If you have incorrectly added a file to a learner, you can click on the 'X' next to the filename to remove the file.

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If the highest and/or the lowest marked learners are not included in the request, you must use the 'Manage Learners' functionality to add learner(s) to the request and make them part of the sample to be moderated. This process is also used to replace a learner who was selected but was unable to complete the work or was marked absent for the assessment. In these cases, a learner with the same or similar mark should be used as a replacement:

1. In the 'Manage Learners' screen, you will see a list of all learners with entries for the component. If there are any changes to entries, e.g. late entries, these will appear within this screen.

2. Use the check boxes on the left to select all learners or select specific learners:

3. When all relevant learners have been selected, click on the 'Save' button located at the top or bottom of the page:

A confirmation message will be displayed at the top of the page:

4. Click on 'Back to View Learners' at the top or bottom of the page to return to the request.

Any learners added via the Manage learner functionality will then show within the 'View Learner' screen (without the 'P' indicated before the learner ID).

If you need to remove these learners from the 'View Learner' screen, you will need to click on the 'Manage Learners' button again and remove them.

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1. To upload a file and assign it to multiple learners, you must drag and drop the files or use the browse option within the 'Shared Files' area (at the top of the page).

You may wish to upload group projects or performances using this method:


2. You will see the document status of 'Uploaded':

3. Once the file shows as 'Accepted', you will then be able to link the learners to it.
Click on the 3 vertical dots on the right of the shared files area and select 'Manage Shared Files':

4. Use the dropdown to select a file to see a list of available learners:

5. Use the checkboxes, on the left to select all learners or select specific learners:

6. When all relevant learners have been selected, click on the 'Save' button:

A confirmation message will be displayed at the top of the page:

7. Click on 'Back to View Learners' at the top or bottom of the page to return to the request:

8. The 'shared file' icon next to the filename indicates that this file is associated with multiple learners. Clicking on this icon will display a pop-up list of the learners associated with that file:

Any work uploaded or changes to status are automatically saved, so you can log out at any time and return to a request later.
Please note: If you have incorrectly added a shared file, you will first need to unlink the learners through 'Manage Shared Files', then remove the file from the 'Shared Files' area (Please see Step 3 for how to access this area).

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1. If you need to return to a request you have started working on, it will now be displayed in the ‘In Progress’ tab of the dashboard; click on 'Back to Dashboard':

 2. Click on the 'In Progress' tab. You can use the 3 vertical dots on the right of the request, then 'View Learners' to access the request again:

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Any learners who were absent for the assessment should have their status changed to 'Absent' using the 'Status' dropdown.
This will take the place of completing an attendance register:

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1. If a learner's work is unavailable for assessment (e.g. where special consideration is being applied for), then the 'Status' for that learner should be changed to 'No Evidence'.

Any application for Special Consideration should follow the normal process (Please see: Special Requirements: Access Arrangements & Special Considerations):

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1. If you have incorrectly added a file to a learner, you can click on the 'X' next to the filename to remove the file:

2. If you need to remove a file uploaded through the Shared Files function, you will first need to unlink the learners through 'Manage Shared Files':

3. Then select the relevant file from the Shared Files area:
 
4. Unlink the learner: 

5. Click 'Save':

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You can use the filter views next to the search bar to refine by which learners are marked as present but do not yet have a file uploaded for them:

You should ensure that every learner marked as 'Present' has at least one file uploaded on the request:

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If required, you can upload non-assessment materials, such as seating charts, to the Administration Material section:


You should only upload documents that are required for the course at the cohort level to this section.

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1. Once you have either at least one file uploaded per learner or ‘Absent’ or ‘No Evidence’ indicated for all learners, please click on the ‘Submit Request’ option. This can be found at the top of the 'View Learners' screen and from the 'In Progress' dashboard.

If you click on the 'Submit Request' before the request is in a state that can be submitted, you will see a 'can't submit' message' appear.

Please note: Submitting the request will send it to your assessor and will mean you can no longer add or remove evidence.

2. A confirmation message will appear on screen when you click on ‘Submit Request’. Click 'OK' to proceed:

3. Once submitted, the request will move to the ‘Completed’ tab and show in a read-only state:

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If the assessor finds that the wrong material has been uploaded, they can return the request to the centre.

You should receive an email from the assessor or Pearson explaining the necessary action.

If the centre identifies they have uploaded and submitted the wrong material, they will need to contact the assessor or Pearson for the request to be returned.

If the request is returned, it will show in the 'In Progress' tab with a status of 'Returned':  

You can then add and remove files as requested before resubmitting the request to the assessor.

Please note: Your Examiner/Assessor should have already made themselves known to your centre; however, if you are unsure who you should contact, details of your assigned moderator can be found on the Learner Work Transfer (LWT) platform.

Please see the video shown in the article linked below. The video shows where to locate your moderator details from 1 minute 13 seconds.

• Learner Work Transfer (LWT) Standards Verification: Manage Sample Requests

If you require assistance contacting your Moderator/Assessor, please contact us, and a Customer Services Specialist will liaise with our assessment team and arrange contact.

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