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Learner Work Transfer (LWT) FAQs Index

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TitleLearner Work Transfer (LWT) FAQs Index
URL NameLearner-Work-Transfer-LWT-FAQs
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In order to help with teacher and moderator workload, and to ensure our commitment to working more digitally, we have developed a digital way for centres to send us their NEA/coursework samples/speaking recordings.

The system is called Learner Work Transfer (LWT), and allows Edexcel Online users to securely transfer digital evidence required for assessment to Pearson Associates.  Evidence is transferred via a ‘request’, which is created at paper/unit level.

There are two portals to support the varying assessment methods of our different qualifications. 

Standards Verification

The Standards Verification Learner Work Transfer portal is used for our UK based Level 1-3 BTECs. Standards Verifiers will create a sample request and define which units & learners are required for assessment. Learner Work Transfer allows users to submit the learner work to their Standards Verifier for sampling. 

Examination/Moderation

The Examination/Moderation Learner Work Transfer portal will be used for a host of BTEC, GCSE, International GCSE, GCE, Project, International A-Levels and Pearson English International Certificate (PEIC and Young Learners) qualifications that involve either a speaking component, performance, portfolio, or other non-examined assessment.

Please refer to each subject's relevant Admin Support Guide to determine when you will need to use learner work transfer. 



We encourage all users of the platform to refer to these FAQs, whilst using the system.

To view an answer, please click the question(s). 
You can also click on the first link to see all FAQs/solutions for each section.

Learner Work Transfer (LWT) FAQs: Logging In, Learners, File Type/Format/Size

Logging In:

  1. Is signing into Edexcel Online the only way I can access Learner Work Transfer (LWT)?
  1. What browsers can I use to access Learner Work Transfer (LWT) 
  1. I have been logged out of Learner Work Transfer. I did not log myself out.  
  1. I am getting an 'access denied' error message / Why can't I access the Learner Work Transfer System?

Learners:

  1. I cannot see the learners I need listed within the manage learner screen....
  1. I have entered some learners' late/amended previous entries; however, these updates are not showing in LWT. 
  1. I need to make a late entry for a learner or have made a late entry for a learner but have already submitted the request for the affected unit. How can I get evidence for this learner to my allocated Assessment Associate?
  1. I have withdrawn a learner's entry via EOL, what happens to their details within the corresponding request in LWT?
  1. I have withdrawn a learner(s) and entered them again with updated entry codes. LWT now shows two requests for the same learner(s). 
  1. I have selected a request for a moderated unit/component but cannot see any learner details within the view learner screen, what’s happened?

File Types/Format/Sizes:

  1. Is there a maximum file size that can be uploaded into LWT?   
  1. LWT won’t let me upload a file bigger than 8GB. What should I do?
  1. Do I need to wait for one file to finish uploading and scanning before starting the next?
  1. What do I do if I get logged out while files are uploading?
  1. LWT is rejecting materials that are in the same file format as others that have been accepted. I would be grateful to know whether this is a system error.
  1. LWT says I cannot upload a file. What should I do?
  1. LWT shows that one of my files is still stuck in the scanning state.

 

Learner Work Transfer (LWT) FAQs: Uploading Materials, Submitting Evidence/Requests 

Uploading Materials:

  1. How long will it take to upload my files?
  1. I’ve started uploading a file but when I’ve checked the file is no longer showing, but if I attempt to upload it again it states the file is already there.  What can I do?
  1. What is the preferred way to provide Zip/compression files for a learner?
  1. We need to upload folders of learner evidence. Can we do this?
  1. How do I upload my centre work to LWT? 
  1. I have uploaded my work but I can’t submit, why?
  1. LWT says there are no requests when I try to upload candidate work.  
  1. My examiner/moderator says they can’t view my work, even though I have uploaded it.
  1. I have submitted my request to my examiner, but I forgot to upload some required evidence for assessment. What can I do?
  1. What are the reasons for a file to be rejected when it is uploaded to a learner, Administration material section or the Shared File functionality?
  1. What about data protection and privacy?

Submitting Evidence/Requests:

  1. Where can I find my allocated examiner details in LWT?
  1. I can’t see my requests anymore, what’s happened?
  1. What do the different statuses associated with a request in LWT mean?
  1. I have submitted my request to my examiner, but I forgot to upload some required evidence for assessment. What can I do?
  1. I submitted our request for a subject/unit, but have checked today and the request now shows as 'In Progress (C)', what does this mean?
  1. I submitted our request for a subject/unit, but have checked today and the request now shows as 'Not Submitted', what does this mean?
  1. Why can I see multiple versions of the same subject/unit request for the current examination series?
  1. My request does not show the expected learners within it, what should I do?
  1. I need to submit my request, but it still shows learners whose entries have been withdrawn, what should I do?
  1. Can I submit pre assessment materials and then upload the rest of the learner’s evidence later?

Please contact our Customer Support Teams if the above FAQs do not answer your questions.

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