The below step-by-step instruction shows how centre users manage an examination sample request in the LWT Examination/Moderation platform.
Learner material should only be uploaded to the learner in question. If any learners are missing, an entry must be made, allowing evidence to be uploaded appropriately. Learner entries can be checked on Edexcel Online.
Please note: If the entries have just been made, the learner details will take a few hours to show within the request. However, if entries have been made past the deadline for being added to a request, the affected learner details will not appear within the request, and you should contact Customer Support.
Please use the links below to skip to parts of this process where needed:
Managing Requests - LWT Examination
1. Log in to Edexcel Online and hover your mouse over 'Learner Work Transfer' and then click on 'Examination/Moderation' from the menu on the left side of the page:
2. Click on the 'To Do' option, then select the 'Examination' tab (near the top of the page) to see Examination requests:
3. This is the Learner Work Transfer Examination dashboard. Using the search box, you can narrow down the requests as required. The search will work across all the data shown in the list of requests:
4. Click on the 3 vertical dots located on the right of the request, then select 'View Learners' to open the request:
You will be presented with a list of all learners entered for the unit:
If you have additional learners who have not yet been entered, you should make these entries by following the usual process (please see: Entries: Making Entries (UK) or Entries: Making Entries (International) for additional guidance). The request should be updated within 3 working days.
If the request is in a Submitted state and you have started uploading evidence when new entries have been added, the request will show a status of 'In Progress (C)' to denote a change. Prior to submission, the request status will show 'In Progress':
5. To upload learner evidence for assessment, there are a couple of options to show. First, you can click on 'Browse' under a learner:
This will open the file explorer on the machine. You can select an individual file by clicking on it, or you can select multiple files for a given learner by pressing the 'Ctrl' key on your keyboard to select multiple files for a given learner then clicking 'Open':
6. Alternatively, you can drag and drop files from your machine directly into the grey area of the page below the given learner:
Files uploaded will display the 'Uploaded' state:
During the 'Upload' state, the files are virus checked. Also, the system checks that the files are not password protected and are in an accepted file format - (please see: Learner Work Transfer (LWT): Supported File Formats for additional guidance).
You do not need to wait until these checks are completed to submit the request. However, if you need to exit the request at this point, these checks will continue in the background.
If you choose to submit the request before the file checks are complete, you should check back the following day to confirm whether the request has been successfully submitted or not.
If an issue were identified after the checks were completed, the request would show as 'Not Submitted' on the 'In Progress' tab of the Examination dashboard.
If the checks are successful, the status will show as 'Accepted':
7. If the checks are unsuccessful, the status will show as 'Rejected'; you can hover over the warning icon to display the reason for rejection:
Click on the 'X' next to the filename to remove the rejected file:
You can continue to upload files to individual learners using the Browse or drag and drop options.
Please note: If you have incorrectly added a file to a learner, you can click on the 'X' next to the filename to remove the file.
8. Shared Files
You may wish to upload group projects or performances using this method.
To upload a file and assign it to multiple learners, you must drop the files or use the browse option in the 'Shared Files' area:
This will open the file explorer on the machine. You can select an individual file by clicking on it, or you can select multiple files by pressing the 'Ctrl' key on your keyboard to select multiple files, then click 'Open':
9. Once the file status shows as 'Accepted', you will then be able to link the learners to it.
Click on the 3 vertical dots on the right of the shared files area and select 'Manage shared files':
10. Open the drop-down and select the file to see a list of available learners:
11. Use the checkboxes on the left to select all learners or select specific learners:
12. Once you have selected all the relevant learners, click the 'Save' button:
A confirmation will be shown at the top of the page:
13. Click on 'Back to View Learners' at the top or bottom of the page to return to the request:
14. The 'shared file' icon next to the filename indicates that this file is associated with multiple learners. Clicking on this icon will display a pop-up list of those learners that have been associated with that file:
Any work uploaded or changes to status are automatically saved, so you can log out at any time and return to a request later.
Please note: If you have incorrectly added a shared file, you will first need to unlink the learners through 'Manage Shared Files', then remove the file from the 'Shared Files' area (Please see Step 9 for how to access this area).
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15. Returning to a request / Returned requests
If the examiner finds that the wrong material has been uploaded, they can return the ‘request’ to the centre. You should receive an email from the examiner or Pearson to explain the required action.
If your centre identifies they have uploaded and submitted the wrong material, they will need to contact the examiner or Pearson and ask for the ‘request’ to be returned.
Once the examiner returns the 'request', it will show in the 'In Progress' tab of the Learner Work Transfer dashboard with a status of 'Returned'. You can then add and remove files as requested before resubmitting the ‘request’ to the examiner for marking.
If you need to return to a request that you have started working on, it will now be displayed in the 'In Progress' tab.
If you see that the status shows 'Returned' with a red warning triangle, this means it has been returned to you by the examiner:
Click on the 3 vertical dots on the right of the request, then 'View Learners' to access the request again:
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16. Absent Learners
Any learners who were absent for the assessment should have their status changed to 'Absent' using the 'Status' dropdown. This will take the place of completing an attendance register:
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17. Unavailable evidence (Special Consideration)
If a learner's work is unavailable for assessment (e.g. where special consideration is being applied for), then the 'Status' for that learner should be changed to 'No Evidence'.
Any application for Special Consideration should follow the normal process (Please see: Special Requirements: Access Arrangements & Special Considerations):
Once the status is changed to 'Absent' or 'No Evidence', the option to upload work is hidden.
Please note: If you have incorrectly added a file to a learner, you can click on the 'X' next to the filename to remove the file:
If you need to remove a file uploaded through the Shared Files function, you will first need to unlink the learners through 'Manage Shared Files', then remove the file from the Shared Files area:
You can use the filter views next to the search bar to refine by which learners are marked as present but do not yet have a file uploaded for them.
You should ensure that every learner marked as 'Present' has at least one file uploaded on the request.
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18. Administration Material
If required, you can upload non-assessment materials such as seating charts to the 'Administration Material' section by using the browse or drag and drop options:
Please note: You should only upload documents that are required for the course at the cohort level to this section.
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19. Submitting Requests
Once you have either at least one file uploaded per learner or ‘Absent’ or ‘No Evidence’ indicated for all learners, you should click on the ‘Submit Request’ option. This can be found at the top of the 'View Learners' screen and from the 'In Progress' dashboard. Clicking 'Submit Request' will submit the request:
If you click on the 'Submit Request' when the request is not ready to be submitted, you will see a 'cannot submit' message' appear.
Please note: Submitting the request will send it to your assessor, meaning you can no longer add or remove evidence.
20. A confirmation will appear on the screen when you click 'Submit Request'. Click 'OK' to proceed:
Once submitted, the request will move to the 'Completed' tab and show in a read-only state:
If the assessor finds that the wrong material has been uploaded, they can return the request to the centre. You should receive an email from the assessor or Pearson to explain the required action.
If your centre identifies they have uploaded and submitted the wrong material, they will need to contact the assessor or Pearson for the request to be returned.
If the request is returned, it will show in the 'In Progress' tab with a status of 'Returned':
You can then add and remove files as requested before resubmitting the request to the assessor.
Please note: Your Examiner/Assessor should have already made themselves known to your centre; however, if you are unsure who you should contact, details of your assigned moderator can be found on the Learner Work Transfer (LWT) platform.
Please see the video shown in the article linked below. The video shows where to locate your moderator details from 1 minute 13 seconds.
If you require assistance contacting your Examiner/Assessor, please contact us, and a Customer Services Specialist will liaise with our assessment team and arrange contact.
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