International GCSE and IAS/IAL Modern Foreign Languages LWT Guidance

Centres must submit the following documents for each candidate. Where signatures are required, names can simply be typed on the on-screen forms — there is no need to print, sign manually and scan the forms.

For International GCSE Chinese, French, German and Spanish:

• Candidate recording
• Candidate cover sheet (CCS)
• Picture used for task A, picture-based discussion, in digital or scanned form (if a candidate has chosen a personal photo, a written description of the picture may be provided instead).

For International GCSE English as a Second Language (ESL) (4ES1 old specification):

• Candidate recording
• Candidate cover sheet (CCS)

For International GCSE English as a Second Language (ESL) (4WES4/01 New Specification):

• Candidate recording
• Candidate cover sheet (CSS)

For International GCSE Swahili (optional centre-assessed speaking endorsement):

• Candidate recording for moderation purposes
• Assessment record sheet for spoken language endorsement

Please note: For International GCSE Swahili, submission is only required if a sample of recordings or all recordings are requested for external monitoring.

For IAS/IAL:

• Candidate recording
• Oral topic form (OR1) for Unit 1 and/or
• Oral chosen issue form (OR3) for unit 3
• Candidate speaking authentication sheet (CAS)

Please also refer to the submission arrangements for oral recordings guide; this includes complete guidance on the documentation required to be submitted to Pearson.

Please remember that we will NOT be sending hard copy registers or address labels out for these units, as they are all submitted via LWT.

When you create a file for each sampled student, then each file should use the following naming convention:

[centre #]_[candidate number #]_[surname]_[first letter of first name]

For example, Jane Smith, with candidate number 7890 at centre 12345, would have work in a folder titled: 12345_7890_Smith_J

If you are uploading more than one document for a student, please adopt the following naming approach:

International GCSE candidate:

• 12345_7890_Smith_J (for the speaking recording itself)
• 12345_7890_Smith_J_CCS (for the candidate cover sheet)
• 12345_7890_Smith_J_pic (for the candidate's chosen picture for task A)

IAS/IAL candidate:

• 12345_7890_Smith_J (for the speaking recording itself)
• 12345_7890_Smith_J_OR1 (for the oral topic form for IAS/IAL)
• 12345_7890_Smith_J_CAS (for the candidate authentication sheet)

Access the portal through your Edexcel Online account under 'Learner Work Transfer':

An example of the Learner Work Transfer dashboard is shown below. Depending on the state of the request ('To Do', 'In Progress' or 'Completed'), the default view will start on a particular tab:

The search box can be used to narrow down the results as required. Click the three vertical dots on the right of the request, then 'View' learners to open the request:

You will be presented with a list of all learners entered for the unit. If you have additional learners who have not yet been entered, please make entries for them through the usual process. This should be updated within 24 hours. If you have uploaded evidence for some learners, when the new entries have been added, the request will show a status of 'In Progress (C)' to represent a change.

When you create a file for each sampled student, then each file should use the following naming convention:

[centre #]_[candidate number #]_[surname]_[first letter of first name]

For example, Jane Smith, with candidate number 7890 at centre 12345, would have work in a folder titled: 12345_7890_Smith_J

More details on naming individual documents are provided in the Documents and file naming conventions section above.

If you are uploading one CAS form for multiple candidates, please use the following naming convention: [centre number]_CS4, i.e. 12345_CS4. Please see the instructions on linking a file to multiple learners below.

To upload learner evidence, click 'Browse' under the learner:

This will open a file explorer. Click on a file to upload or hold down the CTRL key to select multiple files, then click 'Open':

Alternatively, drag the files from your computer onto the grey area of the page, where it states: 'Drop files here':

Files uploaded will display an 'Uploaded' state:

Once the checks are successful, it is updated to 'Accepted' or 'Rejected'. If you have uploaded the incorrect document, you can remove it by clicking the 'X' next to the file name:

Please do not zip files. You can hold CTRL down whilst selecting multiple files in the file explorer if you wish to upload multiple files for a single student in one go. LWT is a secure platform, so there is no need to encrypt files.

The portal accepts the most popular file types, including mp3, mp4 and jpeg files. A complete list of accepted file types.

For any learners who were absent for the assessment, the centre should change their status to 'Absent' using the 'Status' dropdown. This will take the place of completing the attendance register.

If the learner's work is not available, for example, where special consideration is being applied, the status should be changed to 'No Evidence'. Special consideration should be completed via an application following the usual process.

Attendance registers can be uploaded in the 'Administration Material' section. You should only upload documents in this section that are required for the course at the cohort level.

Once you have at least one file uploaded per learner and indicated their status (absent/no evidence), you can use the 'Submit Request' option at the top of the screen and also from the 'In Progress' dashboard:

Once a request has been submitted, you will receive a confirmation message; click 'Ok' to proceed:

This will send the request to your assessor, and you will no longer be able to add, edit or remove evidence. The completed tab shows requests which have been submitted for assessment:

If the assessor finds that the wrong material has been uploaded, they can return the request to the centre. You should receive an email from the assessor or Pearson. This will show in the 'In Progress' tab with the status 'Returned'. You can then add or remove files before resubmitting the request:

If the centre identifies incorrect documents uploaded and submitted, they will need to contact the assessor or Pearson for the request to be returned.

Use the 'Shared Files' feature to upload a file that must be shared between multiple learners. You can drag and drop files into the grey space or browse to the required file within your system:

You will see the document status of 'Uploaded':

Once the file shows as 'Accepted', you will then be able to link the learners to it. Click on the 3 vertical dots on the right of the shared files area and select 'Manage Shared Files':

Use the dropdown to select a file to see a list of available learners:

Use the checkboxes on the left to select all learners or select specific learners:

When all relevant learners have been selected, click on the 'Save' button:

A confirmation message will be displayed at the top of the page:

Click on 'Back to View Learners' at the top or bottom of the page to return to the request:

The 'shared file' icon next to the filename indicates that this file is associated with multiple learners. Clicking on this icon will display a pop-up list of the learners associated with that file:

A file cannot be uploaded directly to a learner or via the shared files functionality if another file with the same name and format has already been uploaded to that card. For example, you cannot upload multiple PDFs called 'speaking form' to the same learner or within the shared file section. If this occurs, an error message is shown.

However, each learner can have a file called 'speaking form' uploaded to their card or associated with them via the shared files functionality.

You can also use this video guide (from 5 mins 55 seconds) for step-by-step instructions on how to upload a file and link it to multiple candidates. If uploading one form for multiple candidates, please name it with your centre number and the form name. There is no need to name a form with multiple candidate numbers if it is linked to them on LWT in this way.