GCSE and A Level Modern Foreign Languages LWT Guidance

Access the portal through your Edexcel Online account under Learner Work Transfer. Make sure that you have enabled pop-ups in your browser in order to access the LWT portal:

An example of the Learner Work Transfer dashboard is shown below. Depending on the state of the request ('To Do', 'In Progress' or 'Completed') the default view will start on a particular tab:

The search box can be used to narrow down the results as required. Click the three vertical dots on the right of the request then 'View' Learners to open the request:

You will be presented with a list of all learners entered for the unit. If you have additional learners who have not yet been entered, please make entries for them through the usual process — this should be updated within 24 hours. If you have uploaded evidence for some learners, when the new entries have been added, the request will show a status of 'In Progress (C)' to represent a change.

To upload learner evidence, click 'Browse' under the learner:

This will open a file explorer. Click on a file to upload or hold down the 'Ctrl' key to select multiple files then click 'Open':

Alternatively drag the files from your computer onto the grey area of the page, where it states 'Drop files here':

Files uploaded will then display an 'Uploaded' state:

Once the checks are successful it is updated to 'Accepted' or 'Rejected'. If you have uploaded the incorrect document, you can remove it by clicking the 'X' next to the file name:

Please do not zip files. You can hold CTRL down whilst selecting multiple files in the file explorer if you wish to upload multiple files for a single student in one go. LWT is a secure platform, so there is no need to encrypt files.

The portal accepts most of the popular file types including mp3, mp4, jpeg. A full list of accepted file types.

Any learners who were absent for the assessment should have their status changed to 'Absent' using the 'Status' dropdown. This will take the place of completing the attendance register.

If the learner's work is not available, for example where special considerations is being applied, the status should be changed to 'No Evidence'. Special considerations should be completed via an application following the usual process.

Attendance registers can be uploaded in the 'Administration Material' section. You should only upload documents in this section that are required for the course at the cohort level.

Once you have at least one file uploaded per learner and indicated their Status (Absent/No evidence), you can use the 'Submit Request' option at the top of the screen and also from the 'In Progress' dashboard:

Once a request has been submitted, you will receive a confirmation message, click 'Ok' to proceed:

This will send the request to your assessor and you will no longer be able to add, edit or remove evidence.

The completed tab shows requests which have been submitted for assessment:

If the assessor finds that the wrong material has been uploaded, they can return the request to the centre. You should receive an email from the assessor or Pearson. This will show in the 'In Progress' tab with a status 'Returned'. You can then add or remove files before resubmitting the request:

If you realise that incorrect documents have been uploaded and submitted, please contact us immediately to request the submission to be returned for amendment.

Use the 'Shared files' feature to upload a file that must be shared between multiple learners. You can drag and drop files into the grey space or browse to the required file within your system:

You will see the document status of 'Uploaded':

Once the file shows as 'Accepted', you will then be able to link the learners to it. Click on the 3 vertical dots on the right of the shared files area and select 'Manage Shared Files':

Use the dropdown to select a file to see a list of available learners:

Use the checkboxes on the left to select all learners or select specific learners:

When all relevant learners have been selected, click on the 'Save' button:

A confirmation message will be displayed at the top of the page:

Click on 'Back to View Learners' at the top or bottom of the page to return to the request:

The 'shared file' icon next to the filename indicates that this file is associated with multiple learners. Clicking on this icon will display a pop-up list of the learners associated with that file:

A file cannot be uploaded directly to a learner or via the shared files functionality if another file with the same name and format has already been uploaded to that card. For example, you cannot upload multiple PDFs called 'speaking form' to the same learner, or within the shared file section. If this occurs an error message is shown:

However, each learner can have a file called 'speaking form' uploaded to their card or associated to them via the shared files functionality. Please see this video guide (from 5 mins 55 seconds) for step-by-step instructions on how to upload a CS2/CS4 file and link it to multiple candidates. If uploading one CS2/CS4 form for multiple candidates, please name it with your centre number e.g., 12345_CS2 / 12345_CS4. There is no need to name the CS2/CS4 form with multiple candidate numbers if it is linked to them on LWT in this way.

Access is via Edexcel Online (EOL) — our short video guide gives step-by-step instructions on accessing Learner Work Transfer.

You need the 'Basic Access' profile on your EOL account to access Learner Work Transfer — please check with your administrator (usually the exams officer in the centre) that you have this profile ticked.

Please follow the step-by-step guidance in this article. This video guide also provides step-by-step instructions on using Learner Work Transfer to upload and submit learner work. Additional information and guidance is available on our dedicated LWT support page.

We support a range of common file types: Learner Work Transfer (LWT): Supported File Formats. Files up to 8GB in size are accepted. Files must not be password protected — the system is secure so password protection is not required.

Any late entries will show on Learner Work Transfer within 24 hours of being entered. Where late changes to entries were made, you may see both entries appear on your dashboard for the same candidate.

You should upload the assessment files to the correct entry and mark the legacy entry as 'No evidence' in the 'Status' dropdown.

Please use the 'Status' dropdown to mark the learner as 'No evidence'.

Check that all learners either have at least one file uploaded or are marked as absent. Check that all files uploaded have been accepted — any that show as rejected will need to be removed and replaced.

Please contact us and we will ensure that the allocated examiner returns the entry to your centre for amendments to be made.