How to use the LWT Portal to submit Non-examined assessments
Additional instructions on how to access LWT, video guidance on managing uploads. If you need further support, step-by-step guidance and screenshots are provided below.
If you have any issues with the LWT system, please contact our Customer Services Teams on 0344 463 2535.
1. Accessing the portal
Access the portal through your Edexcel Online account under ‘Learner Work Transfer’. Make sure that you have enabled pop-ups in your browser in order to access the LWT portal:
An example of the Learner Work Transfer dashboard is shown below. Depending on the state of the request (‘To Do’, ‘In Progress’ or ‘Completed’), the default view will start on a particular tab:
2. Viewing candidates in the portal
The search box can be used to narrow down the results as required. Click the three vertical dots on the right of the request then ‘View’ learners to open the request:
You will be presented with a list of all learners entered for the unit. If you have additional learners who have not yet been entered, please make entries for them through the usual process, this should be updated within 24 hours.
If you have uploaded evidence for some learners, when the new entries have been added, the request will show a status on 'In Progress (C)' to represent a change.
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3. Uploading files
To upload learner evidence, click ‘Browse’ under the learner:
This will open a file explorer. Click on a file to upload or hold down the ‘Ctrl’ key to select multiple files then click ‘Open’.
Alternatively drag the files from your computer onto the grey area of the page, where it states: ‘Drop files here’:
Files uploaded will then display an 'Uploaded' state:
Once the checks are successful it is updated to ‘Accepted’ or ‘Rejected’. If you have uploaded the incorrect document, you can remove it by clicking the ‘X’ next to the file name:
Please do not zip files. You can hold CTRL down whilst selecting multiple files in the file explorer if you wish to upload multiple files for a single student in one go. LWT is a secure platform, so there is no need to encrypt files.
The portal accepts most of the popular file types including mp3, mp4 and jpeg files. A full list of accepted file types.
Any learners who were absent for the assessment, the centre should have their status changed to 'Absent' using the 'Status' dropdown. This will take the place of completing the attendance register.
If the learners work is not available, for example where special consideration is being applied, the status should be changed to ‘No Evidence’. Special consideration should be completed via an application following the usual process.
Attendance registers can be uploaded in the ‘Administration Material’ section. You should only upload documents in this section that are required for the course at cohort level.
Once you have at least one file uploaded per learner and indicated their Status (Absent/No evidence), you can use the 'Submit Request' option at the top of the screen and also from the 'In Progress' dashboard:
Once a request has been submitted, you will receive a confirmation message, click ‘Ok’ to proceed:
This will send the request to your assessor, and you will no longer be able to add, edit or remove evidence. The completed tab shows requests which have been submitted for assessment:
If the assessor finds that the wrong material have been uploaded, they can return the request to the centre. You should receive an email from the assessor or Pearson. This will show in the 'In Progress' tab with a status 'Returned'. You can then add or remove files before resubmitting the request:
If you realise that incorrect documents have been uploaded and submitted, please contact us immediately to request the submission to be returned for amendment.
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4. Linking a file to multiple learners
Use the 'Shared files' feature to upload a file that must be shared between multiple learners. You can drag and drop files into the grey space or browse to the required file within your system:
You will see the document status of 'Uploaded':
Once the file shows as 'Accepted', you will then be able to link the learners to it. Click on the 3 vertical dots on the right of the shared files area and select 'Manage Shared Files':
Use the dropdown to select a file to see a list of available learners:
Use the checkboxes on the left to select all learners or select specific learners:
When all relevant learners have been selected, click on the 'Save' button:
A confirmation message will be displayed at the top of the page:
Click on 'Back to View Learners' at the top or bottom of the page to return to the request:
The 'shared file' icon next to the filename indicates that this file is associated with multiple learners. Clicking on this icon will display a pop-up list of the learners associated with that file:
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5. File with the same name
A file cannot be uploaded directly to a learner or via the shared files functionality if another file with the same name and format has already been uploaded to that card. For example, you cannot upload multiple pdfs called 'speaking form' to the same learner, or within the shared file section. If this occurs an error message is shown:
However, each learner can have a file called ‘speaking form’ uploaded to their card or associated to them via the shared files functionality. Please see linking a file to multiple learners.
If uploading one form for multiple candidates, please name it with your centre number and the form name. There is no need to name a form with multiple candidate numbers if it is linked to them on LWT in this way.
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