You must formally register your learners with Pearson at the time they are enrolled onto the qualification at your centre. No assessment activity can take place until learners are registered onto the qualification.
The video below demonstrates how to make bulk registrations for Functional Skills qualifications via Edexcel Online.
Please do not change the format of the spreadsheet in any way (including the file name) as this may prevent data from uploading correctly back to Edexcel Online.
Please note: at 0.09 minute mark, the video instructs you to select 'BTEC', this menu has now changed and you should select 'BTEC & Functional Skills'.
Saving your spreadsheet
When saving your spreadsheet, please follow the below points, otherwise you may encounter errors when uploading it back to Edexcel Online:
- Do not change the name of the downloaded template spreadsheet when saving to your documents
- Do not delete and amend any rows or columns
- Do not alter the wording of the title headers in row 1
Once saved, please see below the details that are required for each field on the spreadsheet:
| Centre reference | | This field allows you to enter a reference of up to 10 alphanumeric characters for your administrative convenience. | | First names | | The first names must be no more than 20 characters, including spaces. | | Last names | | The last names should be no more than 30 characters, including spaces. | | Sex | | Select either ‘M’ for male, or ‘F’ for female. | | Date of birth | | This is a required field and should be in the format dd/mm/yyyy. | | Planned completion | | This date must be in the future and should be in the format dd/mm/yyyy. | | ULN (Unique Learner Number) | | If you are an International centre, this section can be left blank. | | Study mode | For individual registrations, choose the primary mode of study from the drop-down list.
If you're making bulk registrations by spreadsheet, it's important to enter the correct letter (see below) for each learner in the study mode column:
| A - Full time | E - Part-time day | J - Distance learning | | B - Short full time | F - Part-time day/evening | K - Open and/or distance learning | | C - Sandwich | G - Evening only | L - Flexible | | D - Block release | H - Open learning | Z - Assessment only (APL) |
You should only select Z in cases where a learner has approached you on the basis of a complete portfolio of previous qualifications or experience. | | Collaborative Partner Number | | Leave this blank unless the learner is attending a franchisee institution approved to offer the programme. This is used for centres in collaborative arrangements and enables us to ensure that the appropriate standards verification or external examination processes are complete. | | Combination | | For most programmes, there is only one combination, which will usually be 'A' |
Completing bulk registrations
Once you've finished and uploaded your registrations, the registration numbers of the learners will be listed in the right-hand column, and you will be able to access the confirmation report for your records if you wish.
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