Important
Effective from 01 August 2025, the following terminology will change as outlined in Annex B of the Apprenticeship Funding Rules 2025-2026 document:
- Apprenticeship Assessment will replace End-Point Assessment
- Assessment Organisation will replace End-Point Assessment Organisation
- Gateway to Completion will replace Gateway
All the appropriate guidance documents and support will be updated in due course to reflect these changes. Please ensure to use the correct terms when searching for support.
This can be applied directly in ACE360 for the apprentice who requires a break in learning based on their circumstances (such as maternity leave or long-term illness).
Please note, that this can only be done if the apprentice's status is in one of the following stages:
- In Training
- Gateway in Progress
- Gateway Evidence Complete
- Gateway Approved
In the apprentice record, a Break in Learning can be applied by selecting it from the Actions menu, as below.
Once confirmed, this will automatically move the apprentice record to the Archived Records tab within the apprentice record section of ACE360. In the apprentice record, it will indicate the status of the record as a Break in Learning, this will assist the EPAO (Pearson) with EPA forecasting.
When an apprentice is ready to resume their learning, you can change this in ACE360. By navigating to the apprentice record in the Archived Records tab, select the apprentice record and under the Actions menu, there will be an option for you to Resume Learning. This will move the apprentice record automatically to the Live Records tab within the apprentice records section.
Please note after an apprentice has resumed their learning, it is important that the expected gateway date is updated
Related EPA Articles:
End-point Assessment: Adding Standards to ACE360
End-point Assessment: Creating/Registering Apprentices in ACE360
End-point Assessment: ACE360 Refund Policy For Apprentice 'Withdrawals'
End-point Assessment: Gateway Evidence Uploaded & Apprentice Status Unchanged
End-point Assessment: Acceptable Evidence for Gateway
End-point Assessment: Uploading ePortfolio Evidence to ACE360
End-point Assessment: Updating Expected Gateway Dates
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