This article gives an overview of the steps required to run a test that has already been booked on Edexcel Online. You must have the FS Digital Test Player installed to run the tests. For software installation guidance, please see: Digital Functional Skills: Software Installation Guide.
Please choose from the following options:
This article gives an overview of the steps required to download and run a test that has already been booked on Edexcel Online. For software installation guidance, please see: Digital Functional Skills: Software Installation Guide.
For troubleshooting specific issues, please see: Digital Functional Skills: Test Player Troubleshooting.
Please note that as the FS Digital Test Player is running in an online environment, a strong, stable and constant internet connection will be required throughout the test.
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You must first be logged into Edexcel Online in order to access the Digital Functional Skills secure portal.
To sign in, please go to https://edexcelonline.pearson.com; you will be asked to enter your usual Edexcel Online credentials, and once you click sign in, a verification code will be sent to the Pearson Authenticator app.
For further information, including downloading the app to your mobile device and using it to complete the sign-in process. Please see Pearson Portal Authenticator for details.
To access the Digital FS Portal through Edexcel Online, you will need to have been given additional user privileges by an authorised member of staff at your centre.
Centre Administrators can add this feature in Edexcel Online to new and existing users of the system by ensuring 'Onscreen Booking Only' and 'Access to run On demand paper based tests' are selected below 'Edit User Access Profile', for example:
For support accessing Edexcel Online or managing user account options, please see the Edexcel Online (EOL) Accounts Support Index.
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1. Log in to Edexcel Online. Select 'BTEC & Functional Skills' from the drop-down menu:
2. From the left-hand side of the screen, select 'Onscreen and On Demand Testing'.
From the sub menu select 'FS Digital Portal':
3. This will direct you to the FS Digital Portal. If you have tests booked at multiple sites, you can view these by clicking the icon with 2 arrows:
4. From the home page, click on the drop-down Menu and select 'Orders FS Digital':
5. The following screen will appear. Enter your booking details in the appropriate fields to search for available test bookings. For specific booking details you can search by Exam registration number, Order Number, Invoice Number or PO Number.
You can also search for all available bookings within a time period using the Exam date 'From' and Exam date 'To' entry fields:
6. Click on the required Order Number to view more details and to download the Data Files:
7. Click 'Download test paper(s)':
IMPORTANT: you can only download test materials up to 24 hours before the scheduled time.
8. Click on the paper code reference at the bottom and select 'Ok' to accept the declaration:
The Data File will then download.
9. To locate the learner details for the onscreen test, log in to the Pearson Assessor Dashboard (PAD) via https://btecng.pearson.com/pqs.web.ccpd using your 'User name' and 'Password':
If you already deliver onscreen tests, you can use your existing login credentials.
To set up login credentials for your centre please visit https://qualifications.pearson.com/en/support/Services/pearson-onscreen-platform.html
10. Select the 'FS Digital Bookings' tab to bring up all available bookings:
11. Click the arrow to the left of the relevant order. This will expand the learner's booking:
12. The expanded booking shows the Order No and Learner number, these details are needed to log into the FS Digital Test Player.
You will need to make a note of these numbers and store them securely so that only exam staff and test administrators can access them.
13. Once you have downloaded the Data Files you will need to set up a folder for each Learner on the computer or your centre's server using the following naming convention:
CandidateName_RegistrationNumber_CentreNumber
14. To start the test, click on the FS Digital Test Player icon, this should be downloaded and set up on the desktop on each computer:
15. Enter the 'Learner Number' and 'Order Number' for each candidate to begin the test.
Please note: you must follow the seating plan correctly when entering learner details to ensure the correct level and version of the test is taken.
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1. Check the learner work folder is named correctly. The naming convention is as follows: CandidateName_RegistrationNumber_CentreNumber
2. Right-click on the folder.
3. Scroll down to Send to then click on 'Compressed (zipped) folder':
A compressed zipped folder (copy of the original folder) will appear. An example is shown below:
4. Log into Edexcel Online to access the FS Digital Portal. Select 'BTEC & Functional Skills' from the drop-down menu:
5. From the left-hand side of the screen, select 'Onscreen and On Demand Testing'.
From the sub-menu select 'FS Digital Portal':
6. From the home page, click on the drop-down Menu and select 'Orders FS Digital':
7. The following screen will appear. Enter your booking details in the appropriate fields to search for available test bookings. For specific booking details, you can search by Exam registration number, Order Number, Invoice Number or PO Number.
You can also search for all available bookings within a time period using the Exam date 'From' and Exam date 'To' entry fields:
8. Click on the Order Number you want to upload the learner’s folder to:
9. The Order details will appear. From the left-hand side of the screen, click 'Submit exam materials' to access the upload screen:
10. To upload materials, click on the paperclip icon on the right-hand side of the screen:
11. This will open a new popup window. Click on 'Select', then browse to the zipped (compressed) folder that contains the learner’s test:
12. Click OK / Open to upload the chosen folder.
Once the folder is uploaded successfully, a shortened version of the file name will be shown and a red cross will appear on the right-hand side:
If you uploaded an incorrect folder – click on the red cross to remove the folder and then repeat steps 11 - 12 to upload a new folder.
13. When the correct file has been uploaded, Click 'Submit':
You will then be returned to the order screen. The paperclip icon has now been replaced by a zip file icon to show that a file has been uploaded:
14. When you have uploaded all the learner work, click 'Submit' at the bottom of the order details screen to submit the order for marking:
15. This will open a pop-up for you to confirm the submission. Click 'Submit' again to send the learner's work for marking:
16. For confirmation, click on 'Order Details' from the left-hand menu options. You will see a record has been added at the bottom stating 'Exam materials have been submitted', and when this took place:
To submit work for multiple learners, repeat steps 7 to 15.
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1. Log in to the Pearson Assessor Dashboard (PAD) via https://btecng.pearson.com/pqs.web.ccpd using your User name and Password:
2. Select the 'FS Digital Bookings' tab to bring up all available bookings:
3. Click the arrow to the left of the relevant order. This will expand the learner's booking:
4. Check the Order No. and Learner Number are correct. Then select the learner by clicking into the circle to the left of the Product name:
5. With the correct learner selected, click 'Mark as Absent' at the bottom of the page:
6. If there are more learners to mark absent, repeat steps 3 to 5.
7. You can now close the portal.
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Related Articles:
Digital Functional Skills: Software Installation Guide
Digital Functional Skills: Test Player Troubleshooting
Onscreen Testing: Booking an Onscreen Functional Skills Test
Onscreen Testing: Amending/Deleting Onscreen Tests
Back to Functional Skills: Support Index
