BTEC/Functional Skills: Registration Number Merge Request

A BTEC/Functional Skills registration number is a unique candidate reference; learners must only have one registration number for all assessment results on each respective course.

If a learner's results have been reported/spread across two different registration numbers, our system will not automatically combine these when making a claim, and the learner will be ineligible. To resolve this, please complete this form.

When completing the form, please select your request type (see guidance below). We will then merge the achievement on both records, ensuring the candidate results are under one BTEC/Functional Skills registration number.

Types of Requests

Registration Merge Copy - if your candidate has a new registration and you would like the achieved external assessment results to be copied across to the new registration. This option should be selected when you have an externally assessed unit that is available on multiple qualifications. Internally assessed units should be claimed using Edexcel Online.

Registration Merge Delete - if the candidate's registration is being deleted but has external assessment results that need to be moved onto another of their existing registrations. This is for externally assessed units only. Internally assessed units should be claimed using Edexcel Online. 

Functional Skills Merge - if your candidate sat exams for both onscreen and paper-based Functional Skills (series-based), and you would like them to be merged onto the candidates onscreen registration* 

Transfer of Results- if a candidate has sat the external assessment against the incorrect registration number and the result needs to be moved to the correct candidate's registration. In some cases, we may need further information to understand how this has happened. We may come back to you for this, and this could delay the request being completed.

*When requesting a Functional Skills Merge where the candidate has sat a paper-based exam, please use the relevant series codes - see below. 
 

Series Codes (if candidate sat series based Functional Skills): 

Onscreen, Legacy: 

• ICT - L6011967 (Level 1), R6011968 (Level 2) 

Digital Functional Skills:

• DFS - 51149T (Entry Level 3), 51150T (Level 1)

Onscreen, Reformed: 

• English Reading - 40240M (Level 1), 40243M (Level 2)
• English Writing - 40241M (Level 1), 40244M (Level 2)
• Mathematics - 40228M (Level 1,) 40229M (Level 2) 

Paper Based, Reformed: 

• English Reading - 40240A (Level 1), 40243A (Level 2)
• English Writing - 40241A (Level 1), 40244A (Level 2)
• Mathematics - 40228A (Level 1), 40229A (Level 2)

Once the form has been submitted to our Customer Operations team, they will aim to resolve your request within 5 working days.

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