A2C: Receiving Overall BTEC Results by EDI File

It's a file, sometimes known as a 7B file, that you send to us so we can create and send your EDI BTEC results file to you on results day.

The EDI file is available in 2 different file formats: JCQ and EDIFACT. Think of the results request file as a message from your MIS to ask our systems to send it the information you want on results day; it doesn’t interact with or affect your learners’ records and doesn’t submit claims for them.

If you send us a results request file with your learners’ details but don't make full award claims for those learners, you won’t receive overall results for them on results day. The results file you receive will instead show each learner's grade as a Q (pending) grade.

Once you've sent us your BTEC EDI results request file, you still need to make a full award claim for each learner on Edexcel Online. 

If you need the JCQ format, download a BTEC EDI results request file from Edexcel Online and then send it to us via A2C before 31 May 2025. This is the more common format. 

If you need the EDIFACT format, please email eprocessing@pearson.com. 

Please send your BTEC EDI results request files to us as soon as possible, before the 31 May deadline. This gives us plenty of time to identify and solve any problems before the summer break.

All EDI results files are sent on the morning of the corresponding results day.

If you're unsure which EDI file format is required, consult with your management information system (MIS) provider. 

• Log in to Edexcel Online, choose BTEC & Functional Skills, then select EDI Basedata from the left-hand menu options.
• Change the Basedata Subtype drop-down to Results Entry 7B, make sure the Approval Year is 2024/25, and the Programme drop-down is All Approved Programmes.
• Click Submit, and JCQ basedata will be emailed to you.
• You can then import this basedata into your centres MIS and create your own BTEC EDI results request file for the learners you need results for, which you can then send to us via A2C.
• The above steps are also included in the interactive guide below.

Interactive demonstration:  

Please note: The basedata file is now delivered within two hours to the email address registered on Edexcel Online.